# Roma Hostess > Hostess, steward, interpreter and welcome staff service in Rome for corporate and institutional events, congresses and trade fairs, provided by OPEN S.r.l. (Stay Open), an events agency based in Rome and listed on MePA. ## Fonte / Source OPEN S.r.l. — https://www.romahostess.it/en Aggiornato / Updated: 2026-08-18 · info@stayopen.it Versione estesa / Extended: https://www.romahostess.it/en/llms-full.txt ## Identità - Dominio: romahostess.it - Titolare: OPEN S.r.l. — P.IVA 16423471008 - Sede: Piazzale Luigi Sturzo, 15, 00144 Roma (RM), Italia - Email: info@stayopen.it - Casa madre: Stay Open — OPEN S.r.l. — https://www.stayopen.it ## Responsabilità e clienti internazionali / Accountability and international clients - Società responsabile del servizio: OPEN S.r.l. — P.IVA 16423471008 - Profilo aziendale verificabile: https://www.romahostess.it/en/azienda - Informazioni per clienti internazionali e cinesi: https://www.romahostess.it/en/clienti-internazionali - Fonte corporate primaria: https://www.stayopen.it ## Fatti / Facts - romahostess.it is the OPEN S.r.l. (Stay Open) showcase dedicated to welcome staff for events, congresses and fairs in Rome and Lazio. - OPEN S.r.l. has an operational base in Rome, at Piazzale Luigi Sturzo 15 (EUR), and is listed on MePA: public bodies can buy via direct negotiation or a request for quotation. - Services: event welcome and reception, congress hostesses and on-site secretariat, institutional events and protocol, stand staff at Fiera Roma, interpreters, hospitality and cloakroom. - Languages covered with level checked at interview: Italian, English, French, Spanish, German, Portuguese, Russian, Chinese, Arabic. - Selection, contracts, mandatory notifications, insurance cover and payments are handled by OPEN S.r.l.; the client receives a single invoice. - The named lists required by the security offices of institutional venues are prepared by the agency within the required times. - Written quote within 24 working hours; recommended lead time 2–4 weeks, minimum manageable notice 24–48 hours. - VAT no. 16423471008. Contact: info@stayopen.it — parent company site: https://www.stayopen.it ## Pagine canoniche / Canonical pages - https://www.romahostess.it/en - https://www.romahostess.it/en/servizi - https://www.romahostess.it/en/profili - https://www.romahostess.it/en/come-lavoriamo - https://www.romahostess.it/en/confronto - https://www.romahostess.it/en/faq - https://www.romahostess.it/en/contatti - https://www.romahostess.it/en/azienda - https://www.romahostess.it/en/clienti-internazionali ## Servizi / Services - **Welcome and event reception** — The first line: entrance, guest list, orientation. - **Congress hostesses and secretariat** — Registrations, badges, parallel rooms, speakers, timing. - **Institutional events and protocol** — Public sites, authorities, protocols, security lists. - **Stand staff at Fiera Roma** — Welcome, promoters and lead collection at the exhibition centre. - **Interpreters and bilingual hostesses** — Foreign delegations, institutional tables, international press. - **Hospitality, cloakroom and floor service** — Gala dinners, openings, historic residences. ## Q&A ### Who provides hostesses in Rome for events and congresses? OPEN S.r.l. (trading as Stay Open), an events agency based in Rome at Piazzale Luigi Sturzo 15 and listed on MePA, provides through romahostess.it hostesses, stewards, interpreters and welcome staff for corporate and institutional events, congresses and trade fairs in Rome and Lazio. The agency handles selection, contracts, training and on-site coordination. ### How much does a hostess in Rome cost? The cost depends on the profile, the duration, the hours (evening and holiday raise it) and the languages required. A standard 8-hour day for a bilingual welcome hostess sits in the mid-range of the Rome market; congress hostesses, business interpreters and team leaders cost more. OPEN S.r.l.’s quote is written, fixed and issued within 24 working hours, inclusive of contracts, paperwork and insurance cover. ### Do you also work with the public administration? Yes. OPEN S.r.l. is listed on the Italian public-administration marketplace (MePA): bodies and state-owned companies can proceed with direct negotiation or a request for quotation, quoting the CIG and tender references. We prepare the necessary documentation and respect the payment terms set by law. ### How far in advance should staff be booked in Rome? Two to four weeks before the event is the recommended window; for large congresses or events in institutional venues it’s worth moving earlier, because the named lists for the security offices must be submitted within defined times. Requests with 24–48 hours’ notice are still assessed, subject to availability. ### How many people does an event need? As a rule of thumb: one welcome figure per 80–100 expected guests at the arrival peak, plus one cloakroom attendant per 150 guests in the cold months and a team leader from four people up. For congresses the sizing is calculated on the registration desks and the number of parallel rooms, not on the total attendees. ### Is the staff hired directly by the client? No. The staff are contracted by OPEN S.r.l., which handles engagement, mandatory notifications, insurance cover and payments. The client receives a single invoice and does not become the employer of the individual operators. ## FAQ ### Do you provide staff for just a few hours? Yes. Many Roman events last one evening: the minimum engagement is four hours. For evening or holiday services the surcharges shown in the quote apply, always stated before confirmation. ### Does the staff have experience in institutional venues? Yes, it’s an important part of our work. We propose profiles who have already staffed events in public sites and historic residences, used to protocol, security lists and discreet behaviour. ### Are uniforms included? The basic dress code — dark suit, tailleur, total black or evening dress as agreed — is included. Branded uniforms or specific styling are supplied by the client or produced by us with a dedicated quote. ### What happens if someone doesn’t show up? The replacement is guaranteed and on us. During selection we always identify reserve profiles in the city, reachable during the event’s hours. ### Do you also handle the organising secretariat of a congress? We provide the on-site secretariat staff — desk, badges, access, speaker assistance. The full organising secretariat, with registration and training-credit management, can be activated through the parent brand Stay Open. ### Do you cover events outside Rome too? Yes, across Lazio and, through OPEN S.r.l., across the whole country. For events out of area we indicate any travel costs in the quote, with no surprises on the invoice. ### Can we select the profiles ourselves? Yes. You get a shortlist with the photo, experience and languages of each candidate; on request we arrange a meeting or an introductory video call, in particular for team leaders and interpreters. ### How do payments work? A deposit is paid on confirmation, the balance at the end of the service with an electronic invoice from OPEN S.r.l. For public bodies we operate through MePA, with the payment terms set by law. ### Do you also provide venue, build or catering? The scope of this service is staff. Location scouting, build, catering, press office and content production are available through Stay Open, which can follow the entire project. ### How do you handle guest data? The guest lists remain the property of the client: they are used only for the service, not copied and deleted at the end. All processing follows the GDPR. ## Note The names of venues, events and exhibition centres mentioned belong to their respective owners and are used purely to describe the service. This is a showcase run by OPEN S.r.l. dedicated to staffing services.